Senior Executive & Administration Assistant

What we’re looking for

We are seeking a highly skilled, organised, and proactive Senior Executive/Office Assistant to provide essential support to the India centre head and the India Leadership Team in ensuring smooth day-to-day administrative operations and making SurveyMonkey’s Bengaluru office a vibrant workplace. Someone who is passionate about providing administrative support to the India centre head, managing their calendar, handling confidential communications, preparing presentations, coordinating travel arrangements, and acting as a primary point of contact for internal and external stakeholders, ensuring seamless operations and efficient use of the leadership team’s time while maintaining strict confidentiality.

What you’ll be working on

• Provide administrative support to executives and India leaders.

• Manage calendars, schedule meetings, take meeting minutes.

• Coordinate travel arrangements and manage leaders’ visit

• Plan and coordinate events, celebrations, meetings, including logistics and materials.

• Prepare operational reports and presentations.

• Handle confidential and sensitive information with discretion and professionalism.

• Organize and maintain physical and electronic filing systems.

• Track and manage event budgets, expenses, and purchase orders.

• Serve as a liaison between departments and external stakeholders.

• Act as the first point of contact for all external clients and vendor visits.

• Assist with onboarding of new hires.

• Perform other administrative duties as assigned.

We’d love to hear from people with

• Minimum 6 years prior administrative and/or office management experience.

• Proven track record of success working within a fast-paced IT environment (SaaS, Software Development, etc.).

• Excellent verbal and written communication abilities.

• Proficient with Google Office and Microsoft Office suite.

• Excellent organizational skills.

• Proven project management and prioritization skills.

• Self-motivated and trustworthy, able to work with minimal supervision.

• Strong attention to detail.

• Strong client-facing, interpersonal communication skills.

• Team player; always open to helping colleagues.

• Associate degree; Bachelor’s degree preferred.

• Familiarity with Kannada language is preferred.

• Familiarity with basic accounting processes preferred.

SurveyMonkey believes in-person collaboration is valuable for building relationships, fostering community, and enhancing our speed and execution in problem-solving and decision-making. As such, this opportunity requires you to work from the SurveyMonkey office in Bengaluru 5 days per week.