Senior Administrative Assistant, Finance

General Summary
The Senior Admin Assistant, Finance provides high-level administrative and operational support to the accounting team. This role ensures efficient departmental operations through coordination, organization, and support of financial and administrative activities.

Specific Duties and Responsibilities
•    Provide administrative support, including meeting coordination, document management, filing, scanning, and copying. *
•    Manages calendars for senior finance staff, including making travel arrangements*
•    Serve as a liaison with internal executives, board members (including the Audit Committee leadership), vendors, and external auditors*
•    Prepare and distribute reports and presentation materials for internal and external stakeholders*
•    Support departmental planning and budgeting of team activities*
•    Maintain and organize financial records, including data entry and report compilation *
•    Assist with travel and expense reimbursements, fixed assets, accounts payable, and accounts receivable processing *
•    Provide support during internal and external audits*
•    Participate in special projects and perform other duties as assigned
•    Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *
•    Understand relevant security, privacy, and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. *
•    Ensure other members of the department follow the QMS, regulations, standards, and procedures. *
•    Perform other work-related duties as assigned.
*Indicates an essential function of the role

Required Qualifications
Minimum education and experience:
•    High school diploma with 4+ years of relevant administrative experience, or equivalent combination of education and experience.
 
Preferred Qualifications:
•    Bachelor's degree in Accounting, Finance, or a related field with 2+ years of experience, or equivalent combination of education and experience preferred.
•    Strong written, verbal, and interpersonal communication skills.
•    High level of accuracy, attention to detail, and organizational ability.
•    Proficiency in Microsoft Word, Excel, and PowerPoint.
•    Ability to prioritize tasks and manage multiple assignments effectively.

Working Conditions
•    General office environment.
•    Willingness and ability to work on site.
•    Requires some lifting and moving of up to 10 pounds.
•    Must be able to move between buildings and floors.
•    Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
•    Must be able to read, prepare emails, and produce documents and spreadsheets.
•    Must be able to move within the office and access file cabinets or supplies, as needed.

Base Pay Range Per Hour: $36.00 - $48.00
Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.