Group Project Manager

Group Project Manager  The Group Project Manager is responsible for coordination efforts across an agency franchise. He/she may manage multiple junior project management team members across the department. He/she supports the Associate Director of Project Management with department initiatives and helps train, monitor, evaluate and supervise the workload of the department.   He/she organizes, monitors and routes all jobs through the agency for his/her account(s).    Primary Job Responsibilities   Coordinate job flow process within the Agency in an organized and efficient manner, which includes:  Create and update timelines with input from relevant departments  Develop and distribute the Daily and Nightly internal status report   Coordinate and run weekly internal status meetings  Prepare and maintain job site on SharePoint to reflect accurate job history  Setup and attend all start-up and internal review meetings  Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally  Route jobs through all relevant departments and secure signatures at all stages of the job.   Ensure cover sheets are complete and contain all relevant information for each job  Monitor and assist team members in following the job flow process  Present timeline related information/launch planning documents to the client   Demonstrate knowledge of and ability to plan a complete product launch  Demonstrate proficient use of Dynamics for timesheets  Open new job numbers   Submit accurate timesheets on a daily basis  Demonstrate proficient use of SharePoint  Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables  Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates  Monitor jobs and alert team to possible delays/issues, assure open communication among team members   Develop knowledge of Client's process/procedures and the people involved--and interact appropriately  Assist peers when workload permits  Perform other job-related tasks as assigned by the Director of Project Management  Manage the activities of junior project management team members including, but not limited to the following tasks  Review dailies, nightlies, and timelines of junior project management team members for accuracy  Review and approve direct reports timesheets  Support Director of Project Management with launch and convention planning  Support Director of Project Management with new business initiatives   Present timeline related information/launch planning documents to the client   Management Responsibilities  Manage multiple junior project management team members  Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed  Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy  Make recommendations to Director of Project Management for any workload adjustments  Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators  Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations   Help Director of Project Management evaluate performance of department team members   Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions  Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency  Additional Responsibilities   Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department  Responsible for the department needs when the Director of Project Management is not in the office  Help interview, train, and orient new department team members to the agency, departments and accounts  Communicate effectively and professionally  Demonstrate ability to set priorities while handling multiple projects  Remain calm despite high pressure situations   Project a professional, positive attitude toward peers and clients   Foster a positive team atmosphere and establish credibility   Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process  Help develop ideas to make the project management department and the agency run more efficiently   Qualifications   College degree preferred  Minimum of 5 years project coordination advertising experience  Minimum of 2 years supervisory experience   Excellent written and oral communication skills  Detail oriented   Ability to handle multiple projects and deadlines   Positive/helpful attitude  The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States.

Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.  $128,100 - $155,000 Omnicom Health is committed to hiring and developing exceptional talent.

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Biolumina is a full-service, omnichannel global healthcare agency focused on bringing high-science brands to life. We build brand experiences that go beyond the rational and use emotional hooks to tap into the hearts of customers, igniting motivation to take action, change behavior, and create brand loyalty. We're an agency built on curiosity.

Our curiosity constantly drives a deeper understanding of everything we touch, using the power of science to translate customer insights into a clear and...