Associate Project Manager

Title: Associate Project Manager  Company/Location: Biolumina / New York, NY  Department/Discipline: Project Management  Description  The Associate Project Manager is responsible for coordination efforts across larger agency accounts. He/she organizes, monitors and routes all jobs through the agency for his/her account.

The Associate Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of regulatory submissions and financial tracking. He/she is responsible for organizing and maintaining all files on the internal project management team server (blink).  Primary Job Responsibilities  Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:  Open job number and job site on blink when requested from account service  Prepare and maintain job jacket to reflect accurate job history  Setup and attend all start-up meetings  Develop timelines with input from relevant departments  Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)  Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally  Ensure timely development of color breaks and spec sheets by coordinating with production and Art Director prior to pre-mechanical meetings  Schedule and attend pre-mechanical meetings for every print job.

Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release  Route jobs through all relevant departments and secure signatures at all stages of the job  Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)  If procedures are not followed, alert the Director of Project Management  Demonstrate proficient use of EAS for timesheets and financials  Create and input estimates, PO’s and TO’s  Review weekly estimate vs. actuals report  Submit accurate timesheets on a daily basis  Demonstrate proficient use of blink  Prepare and submit jobs for regulatory review  Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)  Coordinate and run weekly status meetings  Attend client status meeting and develop/distribute client status report to Account Services  Attend client calls and create client contact report (CCR) and send to Account Services  Monitor jobs and alert team to possible delays/issues, assure open communication among team members  Maintain organized email archives  Develop knowledge of Client's process/procedures and the people involved--and interact appropriately  Assist peers when workload permits  Perform other job-related tasks as assigned by the Director of Project Management  Maintain the organization of the project management team site on blink-periodically check all materials and alert the Director of Project Management if any need updating  Additional Responsibilities  Communicate effectively and professionally  Demonstrate ability to set priorities while handling multiple projects  Remain calm despite high pressure situations  Project a professional, positive attitude toward peers and clients  Foster a positive team atmosphere and establish credibility  Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process  Help develop ideas to make the project management department and the agency run more efficiently  Help orient new department team members to the agency, department and accounts  Uphold the Company Values in all decisions and interactions  Qualifications  College degree preferred  1-3 years of prior traffic/coordination advertising experience  Excellent written and oral communication skills  Detail oriented  Ability to handle multiple projects and deadlines  Positive/helpful attitude  Biolumina’s Values  Open Mind  Always ask why—of your teammates, your clients, and yourself.

And don’t stop there—keep asking questions  Be respectful of others’ ideas, opinions, and diverse backgrounds  Be flexible and adaptive to new ways of doing things  Brave Heart  Speak your mind…and your heart  Courageously step forward to try something new and help others to do the same  Be brave enough to defend your opinions—and brave enough to change them  Ready Hands  Be proactive and push things forward  Reach out to offer help and raise your hand to ask for help  Go out of your way to show gratitude  The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States.

Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.  $50,000 - $69,500 Omnicom Health is committed to hiring and developing exceptional talent.

We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Biolumina is a full-service, omnichannel global healthcare agency focused on bringing high-science brands to life. We build brand experiences that go beyond the rational and use emotional hooks to tap into the hearts of customers, igniting motivation to take action, change behavior, and create brand loyalty. We're an agency built on curiosity.

Our curiosity constantly drives a deeper understanding of everything we touch, using the power of science to translate customer insights into a clear and...